LEICESTER RADIO SOCIETY
Minutes of the Annual General Meeting held on Monday 19th January, 1981
Committee members present:
Treasurer Tony G4JDI Cliff G3PBC Dave G80BP
Secretary John G4GWC Tony G4CWY Kate G4JAI
Geoff G3TQF John G4EPA
Including the Committee, there were 35 paid-up members present
Tony G4JDI passed on apologies from the Chairman Ian G8JGP for his absence. John G4GWC took the chair and opened the meeting at 2010 g.m.t.
The secretary read the minutes of the previous AGM and these were proposed by Tony G4JDI and seconded by Dave G80BP as a true record of the proceedings.
Chairman's Report
In the absence of Ian G8JGP, John G4GWC gave the Chairman's report for 1980. He firstly noted that the club had entered 5 major contests during the year coming 18th in AFS, 10th in the 144/432/1296MHz contest, 25th in HF NFB, 24th in VHF/UHF NFD, and 16th in the restricted section of the HF SSB Field Day. He felt that despite the interest and enthusiasm shown in the contests, results were not as good as in 1979.
The Club's season of DF Hunts had been popular and more should be arranged for 1981.
He also noted that Sunday morning meetings had been resumed and the Club was grateful for Work members of the Club had put in at these meetings in tidying up the garden and doing structural repairs to the premises.
Treasurer's Report
Copies of the balance sheet were circulated and the Treasurer made the following comments:
The number of subscriptions was up on last year, there being 49 paid-up members; this was the highest membership on record. Tea sales were also up. Outlays during the year could be covered by subscriptions alone so other profit on tea and equipment sales was surplus to this, but the surplus had been spent on other items. The Treasurer felt that the morse tutor had been a good buy and noted that it was available to club members at a nominal charge of 50p per week
Rates, water, insurance and electricity were all up on the previous year and would probably increase again during the coming year. He commented that an increase of 20% in subscriptions would bring an extra £40 income to the club, and even this
may not cover all outgoing costs.
There followed a short discussion on the insurance cover of the club and property. Kevin G8MXW proposed and Mick G4KKS seconded that the report be accepted. The meeting unanimously agreed
Election of Officers.
Both the Chairman and Secretary had indicated that they did not wish to stand for reelection in these offices
Bob G8SZW was proposed by Kevin G8MXW and seconded by John G4EPA for the office of Chairman.
Paul G8XGD was proposed by Dave G8OBP and seconded by John G4EPA for the office of Secretary.
Tony G4JDI was proposed by John G4GVC and seconded by Bob G8SZV for the office of Treasurer.
There being no other nominations these proposals were put to the vote by a show of hands and were passed unanimously by the meeting.
Election of Committee Members.
A secret ballot of the following proposed members resulted thus:
Proposed Member Proposed by Seconded by No of Votes
Karl (SWL) G4KKS G4JYS 13
G8MXW G4EPA G8OBP 1O
G3PBC Gl-JDI GKKS 13
G4KKS G4CWY G3ZJS 18
G3TQF G8SZW G4JAI 16
G8TWW G4IHT G8XGD 17
G8XZH G8XGD G8YOJ 12
G4EPA G8MXW G8OBP 16
G4GVC G4JDI G4JAI 15
G8OBP G3HYH G3PBC 11
G4JAA G4JDI G4EPA 8
G4ILT G4JDI G8XZH 16
G8LMW G8SZV G4KKS 1O
Thus G4KKS, G3TQF, G8TWW, G4EPA, G4GVC, and G4ILT were elected to the committee for 1981.
Any Other Business
John G4GWC proposed a vote of thanks to the past committee for their work in 198O
Bob G8SZW proposed a vote of thanks to Melvyn for continuing to make the tea during 198O
Tony G4JDI proposed a vote of thanks to Ian G8JGP for his work as Chairman during the past few years.
At this point Bob G8SZW took over the position of Chairman for the rest of the meeting and asked Mick G4KKS to give details of his proposals for undertaking structural alterations to the clubhouse. Mick estimated that about £80 would be needed to cover the cost of RSJ's, plasterboard, timber, etc. to form a walkway between the two ground floor rooms. Kate G4JAI offered to draw up the plans to be submitted for building regulations approval. Willing volunteers would be needed to help undertake the work. Mick G4KKS also proposed to make the toilet operational again.
Kevin G8MXV proposed and Gary G4ILT seconded the proposal that the stated alterations be undertaken with Mick G4KKS in sole charge and money be made available to him not in excess of £100 for the cost of the work. A vote was taken by show of hands and the proposal was carried by the majority.
John G4EPA proposed and Gary G4ILT seconded a proposal to raise subscriptions by £2 to £6 per annum to cover future expenditure. An amendment was proposed by Tony G4JDI and seconded by Geoff G3TQF, that the subscriptions only be raised by £1 to £5 per annum. A vote was taken on the proposal to raise subscriptions, this was carried by the majority with 4 votes against. A vote was then taken on the amendment to raise subscriptions to £5 per annum. This was carried by a vote of 15 for and 12 against
Warren G3ZJS asked if the club had any other proposals for fund raising. Bob G4IHT suggested organising an outing to raise money for the club. It was agreed that this should be discussed by the new committee.
Gary G4ILT suggested a 10p admission charge to the club but it was felt that the raise in subscriptions would suffice.
Warren G3ZJS suggested that new members pay subscriptions on a quarterly basis but it was agreed that they would pay a percentage of the years subs as in the past.
A discussion followed about the lack of activities on club nights. It was agreed that there was more enthusiasm in the club now and once alterations were completed it would be easier to arrange other activities and perhaps encourage new membership.
John G8XDQ offered to donate a convector heater to the club to help heat the enlarged ground floor room once alterations were complete.
Melvyn asked the committee to ensure someone was at the club at every club meeting to unlock the premises.
Martin G4JYS proposed that committee meetings be made open but this was overruled as being against the constitution of the club. It was noted that the minutes are posted on the notice board after every committee meeting to inform members of the proceedings and members can always approach the committee with any complaints or suggestions.
There followed a general discussion about the need for new club equipment and shack arrangements
It was noted that the neighbouring farm had been suffering from TVI. Gary G4ILT said he was taking care of the situation but it was suggested that people refrain from operating mobile equipment near club premises.
Members were also asked not to park cars beyond the line of the clubhouse so that the farmer's house and drive could be left clear.
It was noted that a request has been made to the City Engineers Dept that the garden belonging to the clubhouse be made into a car park.
Mick G4KKS proposed that a light be fitted to the corner of the building near the road.
It was decided that this would be left to the new committee and there being no other business the meeting closed at 22.15 g.m.t.
